For The Woman Who Is Fed Up Of Being Busy
Are you fed up of being busy? Then this article will change your life.
In this post, I am going to share the strategies to take you from being stressed while rushing from task to task at a hundred miles an hour to being focused on the tasks and projects that will help achieve your goals.
Why Is Busy Not The Same As Productive?
When you are being busy, it is easy to spread yourself too thin and wear yourself out as you are constantly cramming more into your day. I am here to tell you that it does not have to be like that. Productivity is important because it will help you complete your tasks efficiently and hopefully in less time.
A definition of busy is being full of activity. While a definition of productivity is having the power of producing. Would you not rather be producing stuff than being full of activity?
It can be easy to confuse being busy with being productive. In the table below, I have shared some key differences between them both.
- Doing lots of things
- Feeling like you have to do more
- Juggling tasks and projects
- Hoping you are keeping on top of everything
- Focusing on a few things
- Know what has the most impact
- Focused on a small number of tasks and projects
- Keeping your projects manageable
Are You Productive Or Just Being Busy?
To figure out if you are being busy or productive, I have created a few questions to help you out.
- Are you juggling many priorities and projects?
- Do you say yes to things without checking them against your priorities?
- Are you constantly multitasking?
- Are you making time for your hobbies and interests?
- Are you working on tasks that will get you closer to your goals?
If you answered mostly a to the questions, you are probably being busy. And if you answered mostly b, you are being productive. The below tips will help you better understand how to be productive instead of busy.
How Can I Be Productive and Not Busy?
You do not have to be busy to be productive. In fact, by using these productivity strategies, you will find you are less busy and have more time to focus on your hobbies and interests.
I have outlined 7 amazing methods you can use to swap productivity for being busy.
When deciding what to focus on in your business or personal life, prioritise your projects. It is better to focus on one main project at a time so that you can plough your energy and resources into it. Also, think about the goals you are working towards and what project will make the largest difference.
For example, if your goal is to automate more of your sales, rather than trying to grow your email list and revamp your funnel at the same time, choose to revamp your funnel and after that is completed, work on your email list.
2. Analyse Your Statistics
This method is most applicable to your business. By analysing your statistics you can see what your customers and clients are interested in which can help you decide where to focus and what projects to do. Have a look at your website, social media, newsletter and sales statistics and see what topics and types of content have the most interaction.
For example, if on your Instagram account, you achieve higher engagement on behind the scenes posts and not on quotes, share more behind the scenes posts and limit or stop sharing quote posts. And if your customers are mainly buying products on a particular topic, can you introduce more products and resources on that topic?
Try to focus on one task at a time instead of hopping from task to task. This will help you to focus on what needs doing instead of getting distracted. You will be surprised at how quickly you are able to complete tasks when you just focus on one at a time.
An example is to focus on writing a blog post and not on what social media images you will create.
4. Say No
Saying yes to too many things can lead to being busy and feeling like you are pulled in multiple directions. Practice saying no to projects and events that do not align with your priorities and what you want to achieve. This will limit the amount of projects and events you do out of obligation. If you find it hard to say no in the moment, tell them you have to check your diary and you will get back to them. Then get back to them.
A great example is if you have multiple projects you want to complete, choose one or two and say not yet or not at this time to the others.
5. Track Your Progress
Tracking your progress can help you ditch being busy because you can see if you are actually working towards your goal or project. If you find you are not completing your projects, it may be worth evaluating whether the project is that important and if it is, set up a tracking system to keep you on schedule. The simplest way is to use Asana or Trello to track your projects.
Using the above example of revamping your funnel, you could create a project in Asana or Trello with a list of everything that needs to be done and check in daily and weekly to see what needs to be done and mark tasks as complete.
6. Set Your Own Deadlines
This is the quickest way to change from busy to productive. Setting time frames and deadlines for your tasks will help you complete them in a shorter amount of time. If you think about tidying your house, it can take ages but if someone calls and wants to visit in fifteen minutes, suddenly you are able to tidy a large portion in a very short time period. This is because tasks will continue if you let them.
7. Reevaluate Your Current Commitments
Another way to help you become productive rather than busy is to reevaluate your current commitments. It is amazing how much we can add to our already full plates because we simply said yes in the moment and did not check in with our priorities and schedules.
Here Are Some Questions To Ask Yourself:
- What projects, events and other commitments have you agreed to?
- Do you really want to do them or do you feel obliged and like you should do them?
- Are there any projects or commitments that you can ditch?
- Or projects that you can put to one side for now and come back to later?
Being busy usually results in being spread too thin because you are focusing on lots of things. Whereas, when you are productive, you have a tight focus and are able to produce work. Being productive is about being smart with what you focus on and how you focus.
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